ACCESSIBILITY
Making Your Submission Inclusive
Authors should ensure their work and writing are as inclusive as possible; where this is not possible, it should be acknowledged. For example, authors should use gender-inclusive language when developing their papers (see e.g., HCI Guidelines for Gender Equity and Inclusivity) and consider what communities their work is – and is not – supporting, as well as their geographical context.
Making Your Submission Accessible
We strongly encourage that all submissions be made accessible, including manuscripts, videos, and other supplemental materials. Accessibility is important so that your content can reach as many people as possible. The resources below will guide you in making your submission accessible. If you have any questions or need specific assistance, please contact us at accessibility2026@iui.acm.org.
Preparing an accessible submission
Pay attention to accessibility even during the preparation stage with the use of correct built-in styles, metadata, and content mark-up.
- The SIGCHI Guide to an Accessible Submission lists a number of considerations related to headings, tables, equations, and figures. You should ensure every graphic has alternative text descriptions.
- The SIGACCESS Accessible Writing Guide will help you use accurate and neutral terminology when describing your user groups, particularly if your submission presents research related to accessibility in computing.
Making your PDF accessible
Ensure that your final PDF document and its contents are tagged with accessibility metadata.
- For Word: The SIGACCESS guide for Word provides step-by-step instructions for adding basic accessibility information to a Word document on a PC, before exporting it as a PDF.
- For LaTeX: LaTeX currently lacks a good solution to natively export accessible documents into PDF. Thus the authors would likely need to add accessibility metadata by using another program such as Adobe Acrobat.
Please consult the SIGACCESS Accessible PDF and CHI2021 Final PDF guidelines to make your final PDF accessible.
Accessibility FAQ
How do I communicate accessibility needs to IUI 2026 organizers?
When you register for the conference, you will be able to indicate accessibility requirements. This may include dietary restrictions, mobility support, or other accessibility needs. The Accessibility Chair will follow up with you directly.
Will sign language interpretation or captioning be available?
We will provide online sessions with captioning if needed. Sign language interpreters will not be provided for the conference.
Can a student volunteer assist me during the conference?
Student volunteers may assist attendees with accessibility requests, such as guiding people to restrooms or helping at buffets.
Will the conference be accessible by wheelchair or power scooter?
Yes. The venue is wheelchair accessible through the main entrance. Elevators with tactile buttons and auditory feedback are available. Doorways and important routes are at least 32 inches wide. Wheelchair accessible rooms can be reserved.
Does the venue have Braille labeling, especially in elevators?
Yes. The venue provides Braille labeling in elevators.
Does the venue have alternative emergency devices for Deaf and hard of hearing guests?
No. The venue does not have alternative emergency devices for Deaf and hard of hearing guests.
What are the restroom facilities like?
Accessible restrooms are available on the same level as the meeting rooms or accessible via a nearby elevator. These restrooms include stalls that can accommodate large power wheelchairs.
What are the arrangements for presenters with accessibility needs?
Lapel microphones can be arranged for speakers. Student volunteers will be available to assist with microphones.
Is there accessible public transport from the airport or other arrival points to the hotel and venue?
There are public transport connections available, but we do not yet have detailed information on their accessibility. See the travel information page: https://iui.acm.org/2026/travel-information/. Several taxi companies offer wheelchair-accessible taxis, and attendees are encouraged to contact these providers in advance.
How easy is the venue to navigate without vision?
The venue is designed to be as obstacle-free as possible, minimizing protruding objects and trip hazards. Large open spaces are present, but routes are clearly marked to support navigation without vision.
What are the distances between the nearest disabled parking space and key conference locations?
Lobby: 50m; Meeting rooms: 50–250m; Guest rooms: 150–350m; Lunch area: 350m. Wheelchair-accessible routes are available between these locations.
Will there be assistive listening devices or induction loops at the venue?
Meeting rooms are equipped with induction loops. However, please indicate your needs during registration so that we can plan accordingly.
How will hotel staff support accessibility needs?
Hotel staff will be informed about the accessibility requests they may receive from conference attendees. Staff will be available to guide blind attendees to their rooms and familiarize them with the layout, as well as to assist them in finding meeting rooms. They will also be prepared to communicate with Deaf attendees, who may use different communication methods such as speech or writing.
Will speakers and audience members asking questions be using a microphone?
Yes, microphones will be available for speakers and attendees.
Can the conference accommodate special dietary needs?
We are working closely with the caterers to accommodate special dietary requirements and provide safe options for attendees.
Will the conference environment be free from strong sensory stimuli?
The venue will be kept as free as possible from strong smells (such as smoke, chlorine, or perfume), loud areas (such as background music), and flashing or bright lights that could affect attendees with sensory sensitivities or health conditions.
Are there rooms that can be set aside as a mother’s room, quiet room, or decompression space?
Yes. Rooms can be set aside for breastfeeding/pumping, as quiet places to rest, or for decompression.
Can attendees reserve rooms on the ground floor or near an elevator?
Yes. The hotel is willing to hold these specific rooms for conference attendees, and the reservation system allows attendees to specify these requests.
Are wheelchair accessible rooms available, and what features do they include?
Yes. Wheelchair accessible rooms are available and reserved for the conference. These rooms include adaptations such as easily operable door handles and keys, lowered spyholes and light switches, roll-in showers, and sufficient space for maneuvering bulky electric wheelchairs.
Can accessible rooms accommodate two beds?
Yes. Accessible rooms can accommodate two beds so that assistants or family members can stay without the need to book an additional room.
Who do I ask if my question is not answered here?
If you have accessibility-related questions not covered in this FAQ, please contact the Accessibility Chair listed on the conference website. Additional details will be added as they become available. You can also email us at accessibility2026@iui.acm.org.